Read receipts and delivery notifications are available in only some versions of Outlook for Mac, and only when using a Microsoft 365 work or school account, or an Exchange Server account managed by your organization. With this filter, you can apply a different display format to messages that have been marked as read by all your teammates.Outlook for Microsoft 365 for Mac Outlook 2021 for Mac Outlook 2019 for Mac Outlook 2016 for Mac More. OK yourself out of the open dialogs and your view should take affect directly.Īs these view settings are not shared, not even for shared mailboxes, each member of the team must make the above changes if he/she wants to apply the Conditional Formatting.Of course you’ll need to modify the names to the names of your own teammates. Set the highlight settings that you want.In Outlook 2007 this button is called: Automatic Formatting… Click the Conditional Formatting… button.Select the Inbox folder of the shared mailbox.You can do this by creating a new Conditional Formatting rule This would act as an immediate indication that this message is now safe for removal. We can make the system a bit nicer by having Outlook automatically strikeout and color the message gray when the last person assigns his/her “Read by …” category. Strikeout messages that have been read by everyone As there are only 3 people reading this mailbox, he can now safely delete this message without first needing to contact me. Now Joe takes a look at the message and sees that it has been read by both Robert and Jane already. If Jane were to meet our other colleague, Joe, at the coffee machine, she can now notify him of not having read the message yet and ask him if he can do that as quickly as possible. When she is done reading, she does the same and assigns the category Read by Jane. If Jane is a coworker of mine and she opens the message, she can take a look at the categories assigned to the message and sees that I’ve read it. The system is actually quite simple if you have read the message, assign it a specific category to identify you.įor instance a category named Read by Robert With an optional Conditional Formatting rule, the message can automatically show in an a different font setting, like for instance strikethrough, when you are the last one to mark it as read so you’re directly reminded to delete it. You cannot directly tell who has read the message already but you can easily create a system for it with categories. Is there a way in Outlook to find out who have read the message? Usually they end up hanging there for days because nobody knows who has read it already and who hasn't. We have a shared mailbox at work where, amongst others, informational messages are coming in.
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